QUATE Hosting

Created: 23 January 2014
Written by EFCS Webmaster

QUATE exam: Information
for host organisations


The local host/organisation will be responsible for processing of applications and fees, and acceptance of the candidates as being appropriately qualified to enter the examination

The standard entry fee for the examination is 150 - 180 euros per candidate. However the fee is set by the local organiser and is collected by the local host organisation who will be responsible for paying any examination expenses incurred. Any surplus funds will be retained by the local host organisation. (N.B. neither the Chief Examiner nor Examination Administrator have any mechanism for the handling of examination fees)

The visiting examiners (normally the Chief Examiner and Examination Administrator, but more may be required especially if there are more than 20 candidates) do not charge a fee but require refund of their travelling expenses (air fares at economy class) and two nights’ hotel accommodation

Financial viability of each session is the responsibility of the local host organisation, but in general it is recommended that sessions for fewer than eight candidates are unlikely to be financially viable.


Venue requirements

It is very important given the importance of the examination that those offering to support the examination can satisfy the following criteria:

1.   A quiet examination room for candidates, with 1.5m spacing between examination stations. Candidates must not directly face each other.

2.   Benching should be at an appropriate height for microscopy.

3.   Appropriate seating must be provided (i.e. adjustable height and back).

4.   Hosts must be able to provide one invigilator per examination room.

5.   If there are conventional and LBC candidates, separate rooms, invigilators and timers should be provided for each room. If there are more than 16 candidates per preparation type, the candidates will need to be split into two groups requiring separate rooms ,and an extra invigilator. Specific timetable arrangements may be required to keep the two groups of candidates apart

6.  There must be a separate quiet room for examiners with tea/coffee making facilities.

7.  Modern microscopes (and spares) for use by candidates and examiners.

8.   Electronic timers with spare batteries.

9.  Spare pens and paper.

On the day it is expected that local hosts will be present to allow candidates entry to the host facilities and provide signposting where necessary

Other points:

1.   There is an upper limit of 32 candidates per preparation type for each examination.

2.   Please send the exam administrator (Nick Dudding) a list of candidate names by email at least four weeks in advance of the examination.

3.   On the day of the examination the exam administrator will require photographic proof of identity from each candidate (e.g. Passport). Please inform the candidates of this requirement.

On no account can a candidate be allowed to sit the examination without proof of identity.

4.   Please DO NOT send cash or cheques to the exam administrator.

General information

Sample LBC exam timetable

09:00              Candidate registration and ID check

09:30              Instructions to candidates

10:00              Written paper (MCQ)

11:00              Break

11:15              Screening test (slides 1 to 8)

12:30              Lunch Break

13:15              Screening test (slides 9 to 16)

14:30              Exam finishes

16:00              Exam results posted for candidates to view

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